COVID-19 preventive measures

Updated on November, 8th 2021

The above protocol is based on the latest recommendations of the French health authorities and validated by the government, in effect since August 30 for the events sector.
We will keep you posted about any such changes

Following recent announcements by the French authorities and as professional event organizers, we are all concerned by the immediate extension of the pass to events hosting +50 people and from the 8/30/2021 to everyone involved (customers, exhibitors, visitors, organizers, employees, suppliers, subcontractors…) during assembly, the event and dismantling. 

A HEALTH PASS IS YOUR KEY TO ENTERING THE SHOW

A 'Health Pass' is required in order to enter the exhibition.
You must have one of the documents listed below:

  • Proof of a negative RT-PCR tests, a negative antigenic test or a supervised negative self-test (with proof of result entered by a health care professional)  that is less than 72 hours old.
  • A serological test or certificate of infection that is more than 11 days but less than 6 months old, proving a prior coronavirus infection. This certificate is only valid for a period of six months from the date of the examination or test.
  • A certificate of full vaccination, with one of the vaccines granted a marketing authorization by the European Medicines Agency:
    > 7 days after the 2nd injection for double injection vaccines (Pfizer, Moderna, AstraZeneca);
    > 28 days after injection for vaccines with a single injection (Johnson & Johnson);
    > 7 days after injection for vaccines administered to persons with a history of Covid (1 injection only). 
  • The Health Pass will be requested and verified by "health monitors" stationed outside the event’s entry hall.
  • For those who cannot present a valid sanitary pass, access to the exhibition will be denied.
  • Preventive measures remain in place: mask advised indoor; hydro-alcoholic gel made available...

General information

Procedures at trade show reception

  • Everyone at the exhibition must wear a mask.
  • Hand sanitizer will be available at the entrance to the exhibition, at the general police station as well as in all the common areas of the show: VIP-Press Club, catering areas, entertainment areas. Signs detailing preventive procedures will be placed at all exhibition entrances and strategic points.
  • All visitors’ badges will be digitized. Exhibitors’ paper badges will be available to each exhibitor before the show or during mounting.
  • Incoming and outgoing foot traffic will be controlled to enable global head counts at all times.

Reorganization of show meeting spaces

  • A direction of movement will be indicated with a separate entrance and exit, in each meeting area: reception, conference area, entertainment areas, catering areas, VIP-Press club, etc.
  • Discussion spaces will be enlarged to permit social distancing
  • Toilets, public spaces and door handles will be disinfected more frequently …
  • Specific COVID waste bins will be installed throughout the Show.
Visitors dedicated information
  • Everyone at the exhibition must wear a mask.
  • Hand sanitizer will be available at the entrance to the exhibition, at the general police station as well as in all the common areas of the show: VIP-Press Club, catering areas, entertainment areas. Signs detailing preventive procedures will be placed at all exhibition entrances and strategic points.
  • Each visitor must wash their hands with hydroalcoholic gel when entering the show and then entering each stand and each common areas (catering areas, entertainment areas, etc).
  • All visitors’ badges will be digitized.
  • Incoming and outgoing foot traffic will be controlled to enable global head counts at all times.
  • Each visitor must comply with social distancing measures at the show..
Exhibitors dedicated information

The organisation team planned on site:

  • The management of flow directions,
  • The entry and exit counting of participants in order to control the overall population present at the show at all times,
  • Controls of actual sanitary measures,
  • The presence of first-aid workers during the assembly and dismantling periods,
  • The presence of a doctor during the opening days of the show,
  • The implementation of a structure to receive people with symptoms or people who have been detected by first-aid workers during their visits,
  • The opening of all sanitary facilities with regular and reinforced maintenance and cleaning,
  • The implementation of hand sanitizer dispensers at the entrances, exits, halls and exhibition areas,
  • The expansion of dining and resting areas to comply with physical distancing guidelines,
  • The obligation to wear a mask or a visor,
  • The display of the barrier measures to be observed within the hall,
  • A daily point of information and questions/answers on health measures during the show,
  • To dematerialize communication materials.

Every person with proven symptoms, identified by the first-aid workers or at the entrances, will be refused entry and will be handled by the dedicated services on site.


Exhibitors’ requirements

For your employees, service providers & subcontractors, it is necessary to:

  • To remind prevention measures before the show, raise awareness among the reception staff.
  • To promote pre-built stand structures and easily cleanable furniture.
  • To prohibit the collective use of tools.
  • To designate a Covid-19 referent on your stand.
  • To remind the mandatory use of a mask or a visor.
  • To define work schedules that integrate health measures (only for bare stand).
  • To plan for the disinfection of contact surfaces between users and the provision of wipes and hand sanitizer in case of shared use of vehicles and/or tools.
  • To favor dematerialized communication media (flyers, catalogs, maps, etc.)

And for your attendees, it is necessary to:

  • To favor appointment scheduling for demonstration.
  • To provide visitors with hydro-alcoholic gel washing points.
  • To ensure a strong and visible display of health instructions for your staff and visitors.

 

THE GROUP AWARDED APAVE CERTIFICATION 

The GL events group was awarded APAVE certification at the end of 2020. 

“At the end of 2020 GL events was awarded Apave “Safe & Clean” certification for all our activities in France. This label confirms our commitment to harmonizing the medical protocols we deploy, providing all our personnel, partners and clients with the same security guarantees at all Group sites and offices. The Apave Safe & Clean label is an additional guarantee by GL vents and its partners. It was awarded as a result of a collective commitment by everyone in the Group, confirming that we are ready to get back to work once the Covid crisis is over.” 


ONLYLYON Tourism and Greater Lyon have created the ‘Peace of Mind Charter

 

Discover the ‘Peace of Mind Charter'

Sanitary protocol validated by the government, in effect since August 30, 2021 for the events sector. Protocol subject to change according to government announcements.

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